Team Administrator

  • Job Reference: 00000006-1
  • Date Posted: 16 January 2017
  • Location: London
  • Salary: On Application
  • Sector: Support Roles
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Responsibilities:

The role is split between switchboard duties and designated administration tasks. Reporting to the Administration and Facilities Manager.

  • Operating busy switchboard, giving directions and ensuring that the calls are going through to the right departments
  • Screening telephone calls, enquiries and requests and dealing with them appropriately
  • Monitoring incoming/outgoing post and faxes
  • Providing administration support to recruitment consultants including senior management
  • Formatting CVs into our company format
  • Up keeping  and coordinating the reception area, covering the reception if needed and managing the post room function
  • Carrying out all other ad hoc administration duties, such as photocopying, scanning, data entry, creating documents and sending letters as and when required
  • Adding candidates on to the database
  • Handling mail merges
  • Assisting in the preparation of company events
  • Ensuring the smooth running of the office
  • Completing ad hoc projects as required
  • Any other ad hoc duties

This list of responsibilities above is not intended to be limiting.  The company reserves the right to revise this job description as needed to comply with actual job requirements

Key skills and requirements:

 

Essential Needs:

  • Very good interpersonal skills
  • Good telephone manner
  • Excellent organisational skills and ability to prioritise workload
  • Good customer care skills
  • Very good MS Word and Ms Outlook knowledge
  • Attention to detail
  • Team player
  • Confident communicator verbal & written